APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The College of Health and Human Development (HHD), Office of Research and Graduate Education seeks a dynamic and highly skilled professional with an excellent work ethic for the job of Training Grant Program Coordinator. This position will report to the Associate Coordinator of Grants and Contracts and will perform most work activities in a large volume, fast-paced, complex, detailed, and multifaceted environment.

The selected individual’s job responsibilities relate to the full lifecycle of sponsored training grants and award administration and will include, but are not limited to:

• Assist with pre-award/proposal activities and subsections as needed (to include budgets, cost share, training tables, biosketch, and management/mentoring plans

• Process trainee/fellowship appointments and labor distributions, in PSU systems with several PSU offices, and in sponsor systems

• Assist with budget (grant and cost share) set-up and oversight

• Prepare and maintain trainee expense tracking sheets

• xTrain and xTRACT data information input into NIH systems

• Record keeping of trainee participation records and mentor lists

• Trainee diversity reporting via sponsor portals

• Tracking of current trainee stats and past trainee (+15 years)

• Tracking/Collecting of publications, abstracts, and trainee stats for annual progress reports

• Help with MyNCBI data entry

• Assistance with the recruitment process and offer letters

• Support for NIH and other sponsor visits

The Training Grant Program Coordinator will have a special focus on all aspects of our unique training grant portfolios and their lifecycle needs. This person will work closely with central administration, departments, faculty, staff, trainees, and external sponsors; as well as our training grant leadership teams to continue and improve upon best practices for these highly complex programs. Excellent communication skills and customer service are critical and necessary.

The location of this position is flexible and can operate fully remote, in-person at the University Park Campus, or in a hybrid model of both in-person and remote. Standard working hours are in the eastern time zone.

Education and Experience:

Typically requires a Bachelor’s Degree or higher plus two years of related experience or an equivalent combination of education and experience.

Requires flexibility and self-management skills, including the ability to prioritize among a large number of diverse responsibilities. Excellent communication (both verbal and written) and interpersonal skills are required. The capability to work both independently and as a team member and the ability to multitask and respond professionally in challenging situations is essential. Knowledge of federal government regulations is highly preferred. Familiarity with advanced Microsoft Word and Excel functions, and the Strategic Information Management System (SIMS); both reporting and budget and award management experience highly preferred.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

The pay range for this position, including all possible grades is:

$51,000.00 - $74,000.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/comp-modernization) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

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