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Rutgers The State University Administrative Coordinator in Newark, New Jersey

Position Details

Position Information

Recruitment/Posting Title Administrative Coordinator
Job Category Staff & Executive - Administrative & Support
Department Housing & Residence Life - Nwk
Overview
Posting Summary
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Coordinator. Reporting to the Associate Vice Chancellor of Campus Operations and Special Projects, the Administrative Coordinator (AC) is a critical member of the office, supporting the AVC and other central office staff to fulfill their mission of providing excellent service to the community of Rutgers University-Newark. The AC provides the day-to-day administrative support to the Housing, Dining and Events offices.This position is responsible for and not limited to the following:
  • Coordination and implementation of the calendar
  • Coordination of various meetings for a variety of stakeholders
  • Shopper for purchasing system
  • Reserving rooms; ordering catering; coordinating transportation and travel
  • Maintaining office technology; coordination of all front desk functions, and general administrative support
  • This position requires patience, professionalism, and ability to work well in a very busy office that provides a large volume of high-quality services
  • Some evening/weekend hour
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at .
FLSA Nonexempt
Grade 04
Position Salary
Annual Minimum Salary 55416.000
Annual Mid Range Salary 68958.000
Annual Maximum Salary 82500.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Requires a bachelor's degree in a related field or an equivalent combination of education and/or experience.
  • Also requires a minimum of two years relevant experience in a program coordination or administrative function, good communication skills, and computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Strong customer service skills and experience working with diverse populations.
  • Background in college student development and/or knowledge of college student development theories/philosophies.
Preferred Qualifications
  • Prior experience assisting executive level position; prior experience in a university setting.
Equipment Utilized
  • Microsoft Office Suite (Outlook, Microsoft Word, Excel, PowerPoint and Publisher). Photocopy/Scanner/Fax/Printing Machine. Multi-Line Telephone. Internet.
Physical Demands and Work Environment
  • Office environment
Special Conditions
Posting Details

Posting Number 24ST0436
Posting Open Date 03/15/2024
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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