Columbia University Program Assistant (Student Activities/P&S Club) in New York, New York

Job TitleProgram Assistant (Student Activities/P&S Club)

Job Code Title

Job Requisition Number 095286

Department 7505- P&S Vice Dean For Education

Location Medical Center

Job Type Officer Part-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week 20

Job Family Administrative Support

Salary Grade 102

Salary Range

Advertised Summary Job Description The Program Assistant is responsible for providing administrative support for the Office of Student Activities/P&S Club and is also charged with creating a welcoming and responsive office culture dedicated to the highest level of customer service. Reporting to the Director, the Program Assistant will assist with various projects supporting the student experience at the Vagelos College of Physicians and Surgeons.

Responsibilities Include:

-Manage all components of office reception, including assisting visitors, responding to various requests via phone, email or in-person;

-Oversee the management of office supplies, equipment, and facilities requests for the office;

-Execute all accounts payable and purchasing transactions, inclusive of travel/business expense reports, check requests, purchase orders, interdepartmental invoices, journal entries, and requisitions;

-Work under the direction of the Senior Finance Manager to obtain necessary approvals for purchase orders and contracts, as well as review and resolve items returned for correction by central administrative and financial offices;

-Assist with the Director with all events, including Orientation, Annual Club Fair, Club Leadership Training, Leonides and Super Night;

-Assist with room management assignments;

-Management campus display;

-Other duties as assigned.

This is a 20 hour/week position with an anticipated schedule of 9am-3pm, four days a week.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant Requires a bachelor's degree or equivalent in education, training and experience.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant -Outstanding oral communication, written communication, and interpersonal skills;

-Must be able to work under minimal supervision and to set priorities;

-Ability to handle multiple projects simultaneously, while maintaining a strong attention to accuracy and detail;

-Must demonstrate the ability to work with financial systems as well as have a strong knowledge of MS Office.

Special Instructions

Preferred Qualifications

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:

HIPAA Compliance training required Yes

Participation in Medical Surveillance required No

What type of posting? Is this a waiver request? Standard Posting

Requisition Open Date 10-17-2018

Requisition Close Date

Quick Link

EEO Statement Columbia University is an Equal Opportunity/Affirmative Action employer --Race/Gender/Disability/Veteran.

Local Hiring Columbia University is committed to the hiring of qualified local residents.

This organization is a federal contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA). The final rules now require contractors and subcontractors to invite applicants to self-identify as protected veterans or individuals with disabilities.

You can update your demographic information by logging in and clicking on "EDIT APPLICATION".

The information is being requested on a voluntary basis, and will be kept confidential. Refusal to provide this information will not subject the applicant to any adverse treatment, and will not be used in a manner inconsistent with the act.