Columbia University Program and Communications Coordinator in New York, New York

Job TitleProgram and Communications Coordinator

Job Code Title

Job Requisition Number 095979

Department 4116- A&S INCITE

Location Morningside

Job Type Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week 35

Job Family Communications

Salary Grade 10

Salary Range Commensurate with experience

Advertised Summary Job Description The Interdisciplinary Center for Innovative Theory and Empirics (INCITE) leverages the ideas and empirical tools of the social and human sciences, conceives and conducts collaborative research, projects, and programs that generate knowledge, promote just, equitable societies, and enrich our intellectual environment.

The successful applicant will demonstrate an interest in academic research and scholarship in the social sciences. Reporting to the Associate Director, the Program Coordinator works with the INCITE team to support the successful execution of the INCITE mission. They interact with a wide variety of constituents including faculty, research affiliates, staff, students, external partners, donors, and the general public, often as the first point of contact for media, program participants and events. The position requires some evening and weekend work associated with INCITE events, coordinate relevant academic and training programs, and includes the possibility of occasional international travel. This position is for one year, pending further funding.

The successful applicant will assist in coordinating INCITE communications and programs.

  • The Program and Communications Coordinator will work with the INCITE team to design and implement social science programming. Center programming includes speaker series, panels, conferences, workshops, research trainings, and meetings with academics, journalists, political figures, students, and others. They conduct outreach to speakers and coordinate the implementation of event planning, logistics and publicity. The Program Coordinator supports program and event activities, including the following: preparing event agendas and timelines; developing event correspondence, guest lists, and event registration; researching and securing venues and making other logistical arrangements; providing on-site support including setup and breakdown, and conducting background research, and preparing other materials.

  • The Program and Communications Coordinator will support the implementation and execution of a communications strategy; including drafting press releases, newsletters, and informational brochures; regularly managing and updating the Center website and social media; maintaining INCITE digital mailing lists; and responding to inquiries and escalate to the Director or Associate Director as needed.

  • The Program and Communications coordinator drafts flyers, programs, advertisements, reports, publicity materials, and online messaging for the Center in both print and digital form. He or she supports the development of event outputs such as video documentation and podcasts, including direct coordination with professional videographers for production and execution. In addition, they will contribute to the mailing lists and outreach activities, as well as supporting the Director and Associate Director in liaising with marketing and communications peers throughout Columbia, New York City, and beyond to ensure wide distribution of event announcements and other communications. In addition, the Program and Communications Coordinator performs other duties as assigned.

  • The Program Coordinator will support the Associate Director in the general oversight of the Center's summer training programs, including Social Science Summer, a high school training program and the Summer Institute, an oral history training program for professionals. This work includes supporting INCITE researchers and staff in the creation of the summer curriculum, outreach to potential instructors, support of summer program participants, and other logistical arrangements.

  • Other duties as assigned.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant Bachelor's degree and/or equivalent.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant Background with developing and managing programs and communications to advance an organization's mission, brand, and goals. Experience planning and writing newsletters, press releases, briefing memos, or other print materials. Experience managing digital elements of campaigns and initiatives, including web content, social media, and email management.

Demonstrated ability to think strategically and creatively and work well under pressure. Experience with managing, editing, and maintaining a website. Experience at facilitating and coordinating meetings, networks, and committees. Ability to effectively represent the Center to internal and external constituents. Ability to function independently and to exercise discretion and judgment in sensitive matters. Excellent computer/technology skills and proficiency with Microsoft Office (Word, Excel, and PowerPoint), Google productivity applications, etc. Ability to identify and respond to the needs of the organization, be part of a collegial team, adapt to changing priorities, and ability to balance competing assignments.

Special Instructions

Preferred Qualifications Familiarity with Facebook Page management and analytics; and Twitter and other social media platforms; and Competency with the Adobe Creative Suite.

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:

HIPAA Compliance training required No Response

Participation in Medical Surveillance required No Response

What type of posting? Is this a waiver request? Standard Posting

Requisition Open Date 12-14-2018

Requisition Close Date Open Until Filled

Quick Link

EEO Statement Columbia University is an Equal Opportunity/Affirmative Action employer.

Local Hiring Columbia University is committed to the hiring of qualified local residents.

This organization is a federal contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA). The final rules now require contractors and subcontractors to invite applicants to self-identify as protected veterans or individuals with disabilities.

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The information is being requested on a voluntary basis, and will be kept confidential. Refusal to provide this information will not subject the applicant to any adverse treatment, and will not be used in a manner inconsistent with the act.