Columbia University Department Administrator, Columbia Journalism Review (CJR) in New York, New York

Job TitleDepartment Administrator, Columbia Journalism Review (CJR)

Job Code Title

Job Requisition Number 095604

Department 5461- JRN Columbia Journalism Review

Location Morningside

Job Type Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week 35

Job Family General Administration

Salary Grade 11

Salary Range

Advertised Summary Job Description Reporting to the Editor and Publisher of the Columbia Journalism Review (CJR), the role of the Department Administrator is to provide managerial and administrative support for CJR. The Departmental Administrator will ensure that CJR is compliant with all University and Journalism School budgeting and financial regulations and processes. Working closely with the Publisher and Managing Editor, the Departmental Administrator will also help support CJR's earned revenue and fundraising activities. This position is contingent upon continued funding.

Working closely with the Office of the Chief Administrative Officer, maintain a system of internal/business controls (specifically in the areas of budgeting and finance) to ensure compliance with all University regulations. Prepare and monitor budgets and regular status reports. Research, analyze and summarize financial activities in all of CJR's accounts; oversees the reconciliation of those accounts. Prepare bank reconciliations, process purchase orders and expenditure corrections, oversee vendor maintenance, and other internal Columbia controls and systems.

Prepare budgets for fundraising proposals (logging in all such proposals in the RASCAL University system) and financial reports to funders. Support CJR's Development team as needed, including helping plan and overseeing the logistics of fundraising events, and board meetings, and researching potential donors.

Support the Publisher's work in advertising and circulation, and other revenue producing operations. Specifically, oversee trafficking of ad materials; forward subscriber inquiries to CJR's fulfillment house and/or troubleshoot persistent problems; tally and process a print order for each issue; etc.

Maintain CJR's accounts receivables, prepare advertising and editorial invoices as needed and keep track of payments and past dues.

Serves as the point person for HR administrative issues including, but not limited to, paid time off tracking and reporting, performance appraisals, effort reporting, hiring, and onboarding.

Performs other related duties as assigned

Responsibilities for Budget/Assets:

Helps Publisher in budget development and financial forecasts; maintains internal controls to monitor actuals against budget; responsible for ensuring compliance with all University budgeting and Finance processes and regulations.

Prepare all supporting documentation for invoice, check request, and requisition submissions. Manage communications with vendors with regards to the vendor creation process, invoice collection and payment processing. Appropriately code all transactions by specific business purpose for accurate tracking.

Other financial duties as assigned.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant Bachelor's degree and/or equivalent related experience required.

Minimum 2-4 years related experience.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant Excellent writing and communication skills. Working knowledge of all Microsoft Office software, especially Excel. Familiarity with Columbia University's internal systems a plus, or at least ability to master new online systems with ease. Must be organized, creative and efficient, able to work successfully both individually and as part of a team.

Special Instructions

Preferred Qualifications

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:

HIPAA Compliance training required No Response

Participation in Medical Surveillance required No Response

What type of posting? Is this a waiver request? Standard Posting

Requisition Open Date 11-12-2018

Requisition Close Date Open Until Filled

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EEO Statement Columbia University is an Equal Opportunity/Affirmative Action employer.

Local Hiring Columbia University is committed to the hiring of qualified local residents.

This organization is a federal contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA). The final rules now require contractors and subcontractors to invite applicants to self-identify as protected veterans or individuals with disabilities.

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