Columbia University Career Center Coordinator in New York, New York

Job TitleCareer Center Coordinator

Job Code Title

Job Requisition Number 094870

Department 4602- SPS School of Professional Studies

Location Morningside

Job Type Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week 35

Job Family

Salary Grade 11

Salary Range Commensurate with experience

Advertised Summary Job Description This position is for our San Francisco Office.

The Student Services Coordinator will serve as a front line staff coordinating day-to-day operations for the Career Design Lab (CDL) in SF, CA; working to successfully execute and support academic services, industry relations, student services, professional and career development, events, programs and activities.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant - Bachelor's degree and/or equivalent related experience required.

  • 3 years related experience

Columbia University will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of Article 49 of the San Francisco Police Code.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant

Special Instructions

Preferred Qualifications Must be detail orientated, self-motivated, and able to work independently and carefully manage multiple responsibilities simultaneously with short deadlines in a high volume environment. Excellent interpersonal, communication and organizational skills required. Ability to work well under pressure with short deadlines and changing priorities is needed.


Academic and Industry Relations Support

  • Supports all Academic and Industry Relations programs, seminars, and courses.

  • Manages and assists with all logistics, registrations, and communications pertaining to production of industry and academic focused programs and events.

  • Provides administrative support for enrolled students.

  • Assists in the academic review of student records to assure that all students are making satisfactory academic progress.

  • Assist with Innovation Scholarship application process

  • Assist with creating and mailing of certifications.

Curricular and Classroom Support

  • Assists with coordinating withdrawals, leave of absences, and ensuring accuracy of student records

  • Manages new student orientation and welcome events.

  • Serves frequently as a student affairs liaison to the University offices including: University Registrar, Student Financial Services, International Students and Scholars Office, University Health Services, and Counseling and Psychological Services.

  • Arranges classroom space for programs and courses, schedules with professors and/or guest speakers, and notifies students of any changes or updates as needed.

  • Provides logistical support for exams, print and deliver exam papers to exam locations.

  • Collaborate with curriculum and instruction team to arrange for class reserves packets (course reserves, library reserves).

  • Proctor opt-out testing for students, as well as other proctoring needs.

  • Address faculty requests that are received through Zendesk. Responsible for the analysis and reporting of Zendesk data. Interface across departments and schools in Columbia University for space requests.

  • Execute Zendesk tickets.

  • Purchase materials/licenses for Academic Directors/Faculty.

  • Send communications to students through Canvas for course related issues.

  • Provide administrative support to course-related activities that require special tech or space needs.

  • Execute term-based modification of course information and content.

Student Events, Programs, and Alumni Relations

  • Provides operational support for major student events, programs, activities, clubs and leadership across SPS and CDL.

  • Supports the coordination of alumni workshops, industry relations programs, mixers, activities, social events, and special projects.

General Services Support

  • First point of contact for CDL email and telephone inquiries.

  • Monitors and filters incoming CDL general account emails.

  • Provides information to walk-in students and manages referrals to CDL staff.

  • Coordinates day-to-day office operations, including ordering office supplies, SPS forms (registration add/drop, student handbooks, withdrawal forms, letterhead/envelopes), and coordinates freight and shipping/delivery services.

  • Provides assistance with travel and business expense reimbursements per the University process and policy.

  • Scans and organizes SPS documents in various folders on central server.

  • Maintains neat appearance of reception area, conference rooms, and other common areas. Request building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed.

  • Under supervision of the Career Design Lab Manager, work with specified SPS departments to handle ad hoc logistical requests. Provide support for industry relations programs, block week classes, MS defenses, capstones, weekend course work, lectures, receptions, and residencies.

  • Perform other duties as assigned.

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with: There are no special indications for this position

HIPAA Compliance training required No

Participation in Medical Surveillance required No

What type of posting? Is this a waiver request? Standard Posting

Requisition Open Date 09-20-2018

Requisition Close Date Open Until Filled

Quick Link

EEO Statement Columbia University is an Equal Opportunity/Affirmative Action employer.

Local Hiring Columbia University is committed to the hiring of qualified local residents.

This organization is a federal contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA). The final rules now require contractors and subcontractors to invite applicants to self-identify as protected veterans or individuals with disabilities.

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The information is being requested on a voluntary basis, and will be kept confidential. Refusal to provide this information will not subject the applicant to any adverse treatment, and will not be used in a manner inconsistent with the act.