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Columbia University Business Officer in New York, New York

  • Job Type: Officer of Administration

  • Regular/Temporary: Regular

  • Hours Per Week: 35

  • Salary Range: Commensurate with experience

Position Summary

Reporting to the Assistant Director for Administration and Finance for the Institute for Social and Economic Research and Policy (ISERP), the Business Officer will work closely with the Administrative Unit of the Institute to maintain, implement, and optimize Standard Business Processes in accordance with University policies. The incumbent serves as the primary expense approver for the Institute's centers, projects, seed grants, workshops, research, personnel, operational and gift accounts. The Business Officer will be responsible for day-to-day approval of all payment and procurement requests as well as journal entries, including Accounts Payable, Purchasing, Requisitions, Vendor Management, and Purchasing Cards in Accounting and Reporting at Columbia (ARC), the university's system of financial records.

Responsibilities

  • The Business Officer will supervise a full-time Accounts Payable Specialist.

  • Verifies accuracy and approve vouchers recorded in ARC submitted into the workflow for departmental approval for Accounts Payable, Procurement Requisitions, Purchasing Cards, and Internal Transfers.

  • Researches and provides clear insight into the Institute's implementation of University processes to a multitude of peers across administrative departments, faculty, as well as collaborators and administrators at other institutions.

  • Maintains and updates the ISERP Business Office web page with all pertinent university policy changes. Communicates to peer constituents all policy and procedural improvements as they occur.

  • Interprets established University and Institute accounting and purchasing policies for faculty, staff, and students concerning travel and business expense reports, invoices, purchase orders, and consultant contracts.

  • Resolves financial issues and prevents overdrafts.

  • Researches and reconciles discrepancies and disagreements between external vendors, faculty, staff, and students regarding the status of their payment requests.

  • Reviews financial reports and manages the reconciliation of accounts.

  • Establishes and maintains good working relationships with the Faculty, University Offices, and colleagues in other departments, schools, institutes, and centers.

  • Processes salary distributions and cost transfers to ensure personnel are appropriately allocated to projects and preventing salaries from falling into payroll suspense and verifies transactions have made it through the approval process before deadlines.

  • Analyzes existing financial report formats and tracking tools and recommends improvements and updates according to policy changes.

  • Provides support on special projects. Serves as the backup approver for grant-related payment and procurement requests.

  • Performs other duties as necessary.

Minimum Qualifications

  • Bachelor’s degree or equivalent and 0-2 years of related experience required.

Preferred Qualifications

  • Bachelor's degree in accounting or finance preferred. Knowledge of University financial policies and systems; relevant experience in financial administration.

Additional Position-Specific Minimum Qualifications

  • Must be able to read and interpret financial statements.

  • Must be able to interpret accounting and purchasing policies to staff, faculty, and students, as well as, internal and external vendors and researchers and their staff at other institutions.

  • Must be computer literate and ability to communicate effectively, both verbally and written.

  • Must have the ability to identify and resolve problems promptly, works well in group problem-solving situations, and shares expertise.

  • Manages difficult situations, responds promptly to the needs of constituents and solicits feedback to improve service.

  • Communicates, professionally and persuasively, responding well to questions.

  • Has the ability to build morale and group commitments to objectives, supporting everyone's efforts to succeed.

  • Tactfully approaches others, react well under pressure, and follow through on commitments.

  • The incumbent must have the ability to respond to time-sensitive requests and work in a deadline-driven environment.

  • Please submit a Cover Letter and Resume to be considered.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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