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Columbia University Administrative Assistant in New York, New York

Position Summary

The Administrative Assistant will oversee, plan and direct the academic offices of the Surgical Director of Renal & Pancreas Transplant Program and (2) surgical faculty. S/he will provide high-level administrative support and be responsible for coordinating a broad range of activities such as grand rounds, conferences/lectures and complex travel arrangements for internal and visiting faculty.


  • Provides front-line administrative support for a busy office

  • Answers telephones, greets and directs visitors

  • Screens calls and visitors; responds to telephone and in-person inquiries

  • Identifies and directs non-routine inquiries to appropriate office personnel as needed

  • Coordinates all aspects Transplant Grand Round Lecture Series

  • Maintains multiple academic calendars and is aware of conflicting clinical responsibilities.

  • Schedules and coordinates complex travel arrangements for internal and visiting faculty/guests/visitors

  • Process reimbursement requests through both internal and external funding sources.

  • Resolves problems and provides support to officers

  • Receives, tracks, and distributes incoming and outgoing mail

  • Maintains and creates office file system;

  • Facilitates IT support and ensures all equipment is up to date and working

  • Places orders and maintains office supply inventory

  • Maintains faculty‚Äôs on-line presence and ensures web profiles are up to date and accurate.

Minimum Qualifications

Requires a bachelor's degree or equivalent in education and experience, plus (2) years of related experience

Preferred Qualifications

  • Effective interpersonal and communication skills preferred.

Other Requirements

  • Minimum computer skills: Intermediate to advanced level MS Office skills, Adobe General skills: Qualifications for Candidates include but are not limited to the following:

  • Proficiency with technology and social media platforms.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.