Columbia University Administrative Assistant in New York, New York

Job TitleAdministrative Assistant

Job Code Title

Job Requisition Number 096275

Department 4011- A&S Economics

Location Morningside

Job Type Support Staff Part-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week 15

Job Family Administrative Support

Salary Grade 8

Salary Range $25.66/hr to $26.62/hr

Advertised Summary Job Description Reporting to the Director of Academic Administration and Finance and working directly with the Director of Undergraduate Studies, the incumbent provides administrative and clerical support to the undergraduate programs.

Assists with management of 800+ student academic records and checks all records of student economics majors on an ongoing basis to verify major core requirements; following pre-approved templates and checklists, the incumbent identifies and documents problems and keeps precise records of all information relating to requirements for the major including required departmental approvals and exemptions. With prior approval of Director of Undergraduate Studies, the incumbent communicates directly with students to notify them of requirement problems, to direct them to online information on departmental web pages, and to follow up to ensure all problems have been resolved. Initiates work under supervision of Director of Undergraduate Studies and follows established protocol for escalation of all problems, issues, questions, and related issues. Organizes and maintains confidential files and records. Responds to general or routine inquiries from students; assists and communicates with faculty on undergraduate matters as needed.

Other duties as assigned.

Resume required for consideration of application.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant High School diploma or its equivalent required. Two years' related experience required.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant Excellent organizational, interpersonal, and communication (verbal and written) skills required; tact and discretion essential. Very strong proofreading skills essential; high-level attention to detail required. Must be able to maintain confidentiality. Strong computer proficiency, including Excel, required.

Special Instructions

Preferred Qualifications Some college preferred. Some experience in an academic environment preferred.

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:

HIPAA Compliance training required No

Participation in Medical Surveillance required No

What type of posting? Is this a waiver request? Standard Posting

Requisition Open Date 01-10-2019

Requisition Close Date Open Until Filled

Quick Link

EEO Statement Columbia University is an Equal Opportunity/Affirmative Action employer.

Local Hiring Columbia University is committed to the hiring of qualified local residents.

This organization is a federal contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA). The final rules now require contractors and subcontractors to invite applicants to self-identify as protected veterans or individuals with disabilities.

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The information is being requested on a voluntary basis, and will be kept confidential. Refusal to provide this information will not subject the applicant to any adverse treatment, and will not be used in a manner inconsistent with the act.