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WHAT WE CAN ACHIEVE TOGETHER

The Executive Coordinator to the Chief Finance Officer will be responsible for a variety of high-level administrative tasks in support of the Chief Finance Officer (CFO) and may also support other senior managers.\ \ The Executive Coordinator to the CFO will perform a variety of high-level administrative tasks, which may include managing the CFO\'s calendar, managing related meeting logistics, domestic and international travel arrangements, and reporting and tracking information for the CFO. They will create, oversee, and work to consistently improve communications to all members within the Finance Business Unit and beyond. In addition to supporting the CFO, the Coordinator will also support the Finance Leadership Team with calendaring, meetings management and some travel. Responsibilities require discretion, judgment, tact, and poise. This position will work in close cooperation with all members within the organization, including executive leaders, senior leaders, staff, trustees, Board of Directors and donors, as well as customers, vendors, and business relations.\ \ The Executive Coordinator duties can be highly confidential and will require comprehensive knowledge of TNC\'s policies, procedures and operations guidelines that they will need to adhere to and may provide guidance on. They may provide operational support to the executive, such as organizing financial and technical reports. They will be expected to improve workflow and solve problems within the executive administrative support function. They must have advanced knowledge of the technical systems and resources utilized by the CFO in order to provide satisfactory support to the CFO and senior management team. This role will report to the Director of Operations for the Office of the CFO within The Nature Conservancy\'s Finance Business Unit and will serve on both the Finance Leadership team and the Finance BU\'s Operations Support Team.

RESPONSIBILITIES & SCOPE

Manage individual\'s calendars and schedule meetings. Set-up, organize, coordinate physical and virtual meetings including logistics, agendas and activities, menus, transportation, etc. Facilitate distribution of necessary briefing materials prior to meetings. may attend meetings and take minutes. and assist with other meeting-related functions as necessary.

Organize and coordinate travel including working with travel agent and others. Provides itineraries and key information and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports.

Performs oversight of activities including greeting visitors, telephone screening. and the review, prioritization and routing of general mail and incoming correspondence via phone for the CFO.

Serve as the liaison for responding to requests for the CFO\'s attendance, such as invitations to participate in meetings, events, etc.

Provides support in arranging Finance meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.

Supports and coordinates TNC Board Finance Committee meeting preparation and execution. Includes teleconferences and minute taking.

Works closely with the CFO on special projects and TNC Board Audit Committee activities.

Proofreads, answers, and composes routine correspondence both hand-written and electronic, including donor and board communications and other related materials. prepares selective summaries and any follow-up actions for the CFO.

Coordinates, plans, and organizes small-to large-scale meetings.

Performs general clerical duties to include but not limited to transcribing dictation, scanning, copyi g, filing, and data entry. Collects and opens mail addressed to CFO and if necessary, forwards correspondence to appropriate staff for action.

Support the excellent reputation of the CFO\'s office with friendly professionalism and respectful interactions internally and externally; maintain and cultivate responsive and professional relationships with C-suite level executive coordinator support team.

Maintains files and updates them as needed.

Completes business transaction processing for the CFO including review/approval of travel expense reports and check requests.

Maintains list of contacts to facilitate communication/engagement and handle outgoing correspondence.

Acts independently and in supervisor\'s stead as requested, exercising independent judgment to identify and solve complex problems in support of the CFO.

Ensures programmatic commitments, Conservancy policies and procedures, financial standards, and legal requirements are met and managed for compliance. Decisions may bind the organization financially or legally.

Assists with the development of and work within a budget; negotiate and contract with vendors.

Maintains confidentiality of frequently sensitive and emotionally charged information.

May manage and implement multiple projects, including managing budget, setting