Job ID361132 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A1 Employee ClassCivil Service About the Job The Program Coordinator is key to the daily administrative operations of the MNCCTN and COE teams. The position reports to the MNCCTN Administrative Operations Manager and provides proactive and timely administrative support for a wide-range of programmatic activities. A successful candidate will be a proactive problem solver, have well-developed time management and prioritization skills, be willing to take the initiative, and be a team player. Responsibilities Include: 40% - Programmatic Coordination Monitor and update Google Groups, Google Calendars, organizational charts, programmatic documents, master documents, and update annual timelines to help teams plan for upcoming programs and events Assist with onboarding of new internal staff, ordering workstation technology, ensuring appropriate access, orienting to shared team resources Monitor departmental email accounts, responding and triaging messages to appropriate team members Schedule group meetings with attendees from multiple organizations, ensure attendees have necessary information and resources prior to the meeting, meeting space is prepared, and technology needs are met Maintain committee membership and voting rolls ensuring the availability of accurate information Committee Meetings: attend, manage Zoom logistics, record meeting attendance and minutes, assist with post-meeting follow-up Assist with formatting documents and updating presentations, ensure documents are accessible to internal and external partners Make updates to MNCCTN Intranet (Google Site) as requested 30% - Administrative and Office Support Maintain the organization, cleanliness and scheduling of shared spaces such as conference, break, and supply rooms; maintain keys and space access Initiate and resolve issues related to shared technology and space with Facilities Management and IT Services as needed Assist with scheduling for Program Directors and Managers Maintain inventory of office supplies; assist with organization of event supplies and promotional items Assist with shipping labels, mailing, and coordinating package pickup and drop-off Initiate requests and purchases in the UMN Financial system such as setting up suppliers, purchase orders for goods and services, and check requests. Ensure financial transactions are processed in a timely manner Reconcile purchasing card and travel card transactions Serve as the initial point of contact for basic financial questions. Resolve issues as needed. 15% - Events and Travel Organize local, in-state, and domestic travel arrangements including Fleet Services, lodging, conference registrations, flight arrangements, etc. Assist with event preparation for community outreach events and internal staff training and teambuilding events 10% - Other duties and special projects as requested 5% - Professional Development Qualifications All required qualifications must be documented on application materials Required Qualifications: BA/BS or a combination of related education and work experience equal to four years Proficient with MS Office, Zoom, and Google Suite Demonstrated experience managing calendars and arranging complex meetings Demonstrated ability to quickly learn new systems, technologies, and processes Excellent attention to detail and time management skills Willingness to be flexible, adapt quickly in a fast-changing environment Ability to complete required UMN financial systems trainings Availability for periodic work at events on evenings and weekends, occasional travel within Minnesota Hybrid schedule required; 2 days in office at minimum Preferred Qualifications: Experience working with one or more professionals in leadership roles (e.g. directors, associate directors, managers) Demonstrated experience in customer service and working with a wide variety of stakeholders Strong i terpersonal and communication skills, both oral and written Demonstrated capacity for working in a collaborative environment as a team member About the Department The Minnesota Cancer Clinical Trials Network (MNCCTN) is a multi-site cancer clinical trials network. The network, led by the Masonic Cancer Center (MCC) at the University of Minnesota, brings cancer clinical trials to community sites across the state. MNCCTN works collaboratively with MCC's Community Outreach and Engagement (COE) Program, whose mission is to reduce the burden of cancer in Minnesota with information about cancer prevention and treatment. As a growing program, MNCCTN offers qualified candidates the opportunity to contribute to the state-wide engagement and knowledge building about cancer clinical research. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost with free or reduced rates in the Twin Cities metro area Please visit the for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: Employment Requirements Any offer of employment is... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.