POSITION OBJECTIVE

The Assistant Director of Facilities Data Management, Visualization and Analytics will provide leadership for establishment of a comprehensive suite of data analytics tools and resources for the facilities enterprise of Case Western Reserve University. This work will enable the Vice President for Campus Planning and Facilities Management and leadership across the campus including the President, Provost, Deans, facilities directors, and financial directors to assess facilities and space information systematically and efficiently. The assistant director will use extensive knowledge of Case Western Reserve University enterprise software systems to lead the development of automated processes for administrative functions of campus planning and facilities management to increase efficiency and accuracy. The assistant director will research and develop requirements for enhancements to existing database systems and data analytics software applications/visualizations, including improvements to data pipelines, data management, and data governance, to improve business efficiency and decision-making. The assistant director will also serve as the system administrator for the university-wide space management system (FM Systems), maintain space information, and provide ongoing support to campus users of the space management system through training, maintenance, and troubleshooting of the system.

ESSENTIAL FUNCTIONS

Provide vision and leadership in the development and implementation of the use of standardized data analytics tools to readily assess the productivity of the facilities enterprise of Case Western Reserve University for leadership at all levels. Utilizing extensive knowledge of resident data in university enterprise systems, such as PeopleSoft Financials, PeopleSoft HCM, PeopleSoft SIS, FM Systems, Asset Essentials (CMMS - computerized maintenance management system), and other project management software, to recommend analytics tools and dashboards to visualize and report on facility and space data. (20%)

Responsible for implementing and maintaining a university-wide, space management system for various university constituencies including Campus Planning and Design, Facilities Services, Facilities Management (within individual schools/colleges), Controller's Office, Room Control, Registrar(s), Housing etc. This space management system will support an inventory of all university properties and facilities, and will provide the university with a well-organized, comprehensive, accurate database of spaces which identifies existing building square footage, use type, assignment of users, etc. (20%)

Consult university leadership to capture data and analytics related requirements. Collaborate with members of campus planning and facilities management and the University Technology (computer services) team supporting research administration to provide continual improvement in business intelligence and systems landscape. Develop and create standardized reports for facilities leaders, university leadership, and the board of trustees that accurately documents facility and space information across the campus. Responsible for design, development, and maintenance of advanced analytics projects for campus planning and facilities management. Analyze and make recommendations on how to make data pipelines more efficient for end users. Combine challenging datasets, including large amounts of data to extract meaningful insights. Test and validate data models and visualizations in collaboration with business analysts and customers. Diagnose and correct problems with data visualizations, data pipelines, and data quality. (20%)

Lead the space management coordinator/CAD technician who is responsible for maintaining all electronic and paper architectural and construction records, including existing drawings, drawing files, specifications, as well as record documents provided by co