Transitional Housing

Administrative Assistant Bronx, NY : 5/10/2023

Job Description

Job ID#:

3554

Job Category:

Transitional Housing

Position Type:

Full Time

Details:

TheAdministrative Assistant provides administrative and office support to supervisor. Duties may include fielding telephone calls, receiving and directing visitors, filing and fill in for others as needed. Pays:$44,000 per year.

KEY ESSENTIAL FUNCTIONS:

• Accept incoming and outgoing calls, maintains accurate messages and disseminates same

• Maintains Program Director appointments and daily schedule of meetings

• Reroutes, transmits, or delivers reports to all departments including conducting minutes during meetings.

• Acts as directed by the Director's office in providing support and communication between the Director's office and other departments within the facility.

• Provides assistance to the Director in special assigned projects. (Food Bank, Donations, Clients special Activities)

• Accepts and performs temporary or long term assignments to various departments within the facility as required by the Director. (Keeping Critical Files Updated)

• Substitutes for other staff when needed. May give assistance to other members of administrative unit, (Payroll, Invoices, Biography Report and Billing).

• Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment.

• Consults with department supervisors concerning the operation of their department to assist in eliminating/correction problem areas and/or improvement of services. Report such findings/solutions to the Director. (Monthly Report for ANH and HPD).

• Other duties in keeping with the scope and nature of the position.

REQUIREMENTS:

• High School Diploma or GED, required

• 1 + years previous relevant experience in Administrative Assistance

• Ability to use business acumen to exercise good judgment and decision-making

• Ability to deal with sensitive issues with diplomacy and discretion

• Must be able to multi-task with strong organization skills

• Excellent interpersonal skills and able to communicate both verbally and in written form

• Commitment to cultural diversity and sensitivity

• Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality

Job Requirements